Solutions / Project Management

Project Management Solutions You Can Trust

With 25+ years of fleet industry experience, we offer smooth implementation of your vehicle technology installation project. A dedicated project manager and support team will assist with logistics and administration, ensuring hassle-free installation. Contact us for timely, cost-effective delivery with stakeholder satisfaction.

Here at Nationwide Fleet Installations, we deal with installation projects of varying sizes and complexity. In order to provide the first-class service that has become our trademark, every job we take on is assigned its own dedicated Project Manager, together with a Project Support Team to assist with the logistics and administration of the job in question.

The Project Management Process

We have been part of the fleet installation industry for more than 25 years, and in that time, we have developed and honed our project management process to ensure an efficient and orderly rollout of vehicle technology installations. We have worked on all sizes of fleets, from a few hundred vehicles to more than 30,000 in a single project. Thanks to the proven project management methods we employ, every job is completed within the agreed timescales and to the high standards expected by our valued customers.

A Dedicated Project Manager and Support Team

Each of our project managers is an experienced member of staff with considerable expertise in the fleet installation industry. They will have a track record of working on other projects of a similar scale and complexity, giving you the assurance you need to know that your project will be a success.

Their Project Support Team is composed of members of our administration team. These experienced members of staff are experts in recording, logging, and cross-referencing information, ensuring that all pieces of vehicle technology are monitored throughout the lifespan of the project, from initial receipt to final installation and testing.

Stakeholder Requirements

The process begins with the Project Manager liaising with all the stakeholders in a given project. This is usually the equipment supplier and the end customer, though there are sometimes other providers included in the mix. The initial consultation is to determine key factors that will affect the rollout of installations, notably the rate of supply of the vehicle technology itself and the availability of the fleet for installation.

Sometimes the equipment is all ready to be shipped to our stock management team for assembly and distribution to the field; sometimes it will be dispatched to us over a certain period of time. Likewise, some fleets might have invested in new vehicles that are ready for immediate installation prior to being used. More often, the fleet vehicles are already being used on a daily basis, and we need to determine when and where they can be made available to our installation engineers.

These various restrictions from both the supplier and the end-user can leave us with a limited window of opportunity to get the work done, which is why we always strive to be flexible. If installations can only be performed at certain locations, we will send a local team of engineers to handle the work. If the fleet is only available for a couple of hours each day, we will make sure our team is there promptly to maximise the time available. We can accommodate most requests, including out-of-hours and weekend work—whatever it takes to get the job done in a timely manner.

Health and Safety

The safety of our installation engineers is our top priority, so part of the project management discussions will be to ensure that they have a safe environment in which to work, are permitted regularly scheduled breaks, and that their mental health and well-being are taken into consideration.

Rollout & Resource Allocation

Once the above factors have been resolved, we can develop a suitable project rollout plan and allocate our engineering resources accordingly. At this phase of the operation, the project is handed over to the Project Support Team, which deals with administration and planning as well as the physical handling of stock.

Stock Handling

Incoming stock will be checked to ensure that what is received is what was expected and to log any discrepancies in the final figures. Taking the time to log all inbound equipment at this early stage is crucial for avoiding losses later down the line. Only by knowing exactly how many units we have received can we guarantee a full installation process for your fleet. We don’t want to get to the last few dozen vehicles and realise that not only are there devices missing, but we have no idea if we even received them.

Controlling Stock and Installation

As part of our stock handling process, we electronically scan all serialised equipment to produce a detailed and accurate equipment list that we pass onto our administration and planning teams. This gives them tighter control over equipment deliveries and the associated equipment information required by each site or installer. This helps us to resolve any discrepancies in equipment information that might occur during the installation phase and maintain our record of 100% data accuracy.

Fleet Data

As well as logging all inbound equipment, our Project Support Team will also compile a list of fleet vehicles requiring installation. This information will be supplied by the end user and will include full fleet data, including VIN, vehicle registration number, fleet number, depot or base location, and any other pertinent details. By pairing the fleet information with the equipment data, we are able to resolve any discrepancies between the two as quickly as possible.

Installation Guides

Some of our suppliers provide us with detailed installation guides specific to both their products and the vehicles into which they are going to be installed. Where this information is not provided, we will send our senior engineers to visit the installation sites and take a look at the vehicles for themselves. With their decades of combined experience in the industry, they will be able to draft their own installation guides to be used by our field engineers. This ensures that all vehicles of the same model receive an identical installation service. These documents are also used post-installation as a reference for our quality checks.

Ready to Roll Out

If all of the above sounds like a lot of work and admin, then you’re right—it is. However, we have learned over the years that it is 100% essential if we are to ensure a successful project rollout for our clients. Knowing exactly how much stock we have in storage, the precise number and models of vehicles we will be working on, and precisely where they are located, we can guarantee a fast, effective, and efficient installation service every time.

Feedback and Reporting

The Project Support Team works closely with the end customer to ensure the project plan is implemented with optimal efficiency. They will hold regular meetings with all stakeholders and provide daily progress reports so that all parties know how the project is progressing and any issues with implementation can be identified and addressed as soon as possible.

As a part of the installation process, our installers take photographs of each installation and upload them into our system, where they can be accessed by our senior engineers. This allows us to perform random quality checks, even if our installation engineers are spread all over the country.

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